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Home > Emails > How to write thank you emails after interview (5 examples)

How to write thank you emails after interview (5 examples)

Lawrie Jones
Written by
Lawrie JonesProfessional Tech Writer
Updated on:Jan 04, 2024

Congratulations, your interview is done! But don't sit back and wait; it's time to send a thank you email after an interview. Post-interview thank you emails perform several functions. They show you're interested and engaged in the process and demonstrate to everyone involved that you're a pro.

In this article, we show you how to write perfect post-interview thank you emails. You'll understand the correct format to use in your thank you emails. Together, we'll build a thank you email template and be able to check out 25 thank you emails after an interview with subject lines.

We start this post-interview thank you email guide with 5 super samples, covering:

  • Email after first interview
  • Email after second interview
  • Email after final interview
  • Email after telephone / zoom interview
  • Email after initial interview with a recruiter

We explain why you should always email your interviewer once you've completed every interview.

Convey Your Appreciation Post-Interview in a Flash

Worried about making a positive impression with your post-interview thank you email? Let our thank you email writer guide you in crafting the perfect appreciation note!

What is a thank you email after an interview?

Getting a job isn't easy, and you'll need to stand out from the crowd. Your job is to impress the interviewer with your personality and demonstrate your professionalism.

Sending a post-interview thank you email is important. It shows you value the opportunity and time spent with the interviewer. It makes a great impression and, yes, is quite impressive! It's also a chance to answer any questions or clarify any details that you may not have dealt with in the interview. You can also promote your skills, too.

Thankfully, thank you letters after an interview are easy to write and won't take more than a few minutes. Don't believe us? Check out 5 thank you emails after interview examples covering several common situations.

5 post-interview thank you emails

Let's stop explaining and start by showing you some post-interview email examples. Here are 5 to begin with...

Thank you email after first interview

The first interview is your first chance to make an impression – so don't waste it! This post-interview email sample is all about impressing the interviewer and boosting your chances of a second interview!

Dear [Interviewer's Name],

I hope this email finds you well.

I wanted to express my genuine appreciation for the opportunity to interview with you earlier today. It was a wonderful chance to learn more about [Company's Name] and its unique proposition.

Our insightful conversation not only reinforced my interest in the role but also my excitement about potentially becoming a part of your esteemed team.

If you need any additional information from my end, please feel free to let me know. I look forward to the possibility of further conversations and am excited about what the future might hold.

Once again, thank you for considering my application and for your time today.

Best regards,
[Your Name]

Read also: Teacher Interview Thank You Emails (20+ Examples)

Thank you email after second interview

If you've made it to the second interview, you're already making significant steps to getting that job – but don't be complacent. Of course, always send a thank you, but in this email you can focus more on the skills and promote yourself as the perfect person for this position.

Dear [Recipient's Name],

Thank you for the opportunity to interview with [Company Name] again. I am excited about the possibility of joining your team and believe my skills and experience align perfectly with the requirements of the [Position] role.

During the interview process, I gained a deeper understanding of [Company Name]'s goals and values, and I am confident that my expertise in [relevant skills or qualifications] will contribute to the success of your organization.

If there is any additional information or references you require, please don't hesitate to let me know. I am available at your convenience for any further discussions or interviews.

Thank you for considering my candidacy. I look forward to hearing from you soon.

Best regards,
[Your Name]

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Read also: Thank You Letter After a Nursing Interview (20+ Examples)

Thank you email after final interview

It's now or never, so this is your last thank you email. Again, like the previous samples, showcase your skills, express enthusiasm, and stay professional. Fingers crossed, you'll secure the job!

Dear [Recipient's Name],

I hope this email finds you well. I wanted to take a moment to express my gratitude for the opportunity to interview for [Job Position] with [Company Name]. It was a pleasure to meet with you and the team, and I am even more excited about the potential of joining [Company Name].

I truly believe that my skills and experience align well with the requirements of the role, and I am confident that I can contribute positively to the team. The interview process has only reinforced my enthusiasm for this opportunity.

I am eagerly awaiting the final decision and I wanted to convey my sincere interest in joining your organization. If there is any additional information or references you require from me, please do not hesitate to let me know.

Thank you for your time and consideration. I look forward to the possibility of working alongside you and the team at [Company Name].

Best regards,
[Your Name]

Read also: How to write follow up interview emails (5 examples)

Thank you email after telephone/Zoom interview

Online interviews (or those over the phone) are common to help businesses to screen candidates. You'll be up against lots of talent, so sending a thank you email can help you stand out.

Dear [Recipient's Name],

I hope this email finds you well. I am writing to express my gratitude for the opportunity to speak with you during the recent online interview. It was an honor to learn more about [Company Name] and the vision you have for the future.

Please let me know if there are any additional materials or references that I can provide to further support my candidacy. I look forward to hearing from you soon regarding next steps in the hiring process.

Thank you again for your time and consideration.

Best regards,
[Your Name]

Thank you email after initial interview with a recruiter

Recruiters will speak to tens – or even hundreds – of candidates before drawing up a shortlist. It's your chance to impress them, so don't waste it! This post-interview thank you sample focuses on your skills and expresses enthusiasm for the role.

How to write professional post-interview emails – essential guide

We've explained what after-interview thank-you emails are and provided 5 samples to illustrate how to write them. Now it's time to help you create your own. In this step-by-step guide, we break down the thank you email after an interview into three parts:

  • Subject line
  • Body copy
  • Sign-off/next steps

Come with us as we build the perfect after-interview thank-you email template!

After-interview thank-you email subject line

The subject line has to capture the attention, and it should also sum up your message. Is that possible? Absolutely! You'll want to reference the interview, say thanks (or express gratitude somehow), and then add other details such as the date, time, role you're applying for, etc.

If you don't know how to write a thank-you email, check out this guide.

Check out these 25 thank you emails after an interview subject lines.

Thank you email after first interview:

  • Appreciation for the opportunity - [Your name], [Job title] interview
  • First interview follow-up: [Your name] for [Job title]
  • Thank you for the enlightening conversation – [Your name]
  • [Your name]: Post-interview gratitude for [Job title] opportunity
  • [Job title] interview: Following up and looking ahead - [Your name]

Thank you email after second interview:

  • Further reflections on our second interview - [Your name]
  • Post-second interview: Continued interest in [Job title] - [Your name]
  • [Your name]: Thank you for the second meeting
  • Building upon our second interview discussion - [Your name]
  • Continued enthusiasm for [Job title] after second interview - [Your name]

Thank you email after final interview:

  • [Your name]: Gratitude for final interview and next steps
  • Reflecting on our final interview for [Job title] - [Your name]
  • [Your name]'s appreciation for the final interview opportunity
  • [Job title] final interview: Looking forward to potential collaboration - [Your name]
  • Post-final interview: Eager to contribute to [Company name] - [Your name]

Thank you email after telephone/Zoom interview:

  • Thank you: [Your name]'s reflection on today's [Zoom/Phone] interview
  • [Your name]: Post-[Zoom/Phone] interview follow-up for [Job title]
  • Appreciation for the [Zoom/Phone] interview - [Your name]
  • [Your name]: Reflections on our [Zoom/Phone] interview for [Job title]
  • Connecting after our [Zoom/Phone] interview - [Your name]

Thank you email after initial interview with a recruiter:

  • [Your name]: Following up after initial conversation with recruiter
  • Initial recruiter interview: [Your name]'s interest in [Job title]
  • Thank you for the insightful recruiter interview - [Your name]
  • [Your name]: Continued interest in [Job title] post-recruiter interview
  • Reflections on initial recruiter interview for [Job title] - [Your name]

Body copy of thank you letter after interview

Your subject line has smashed it and encouraged them to click. Now, you need to create the body copy. The body copy doesn't need to be long; in fact, you should aim to be as concise as possible. But you do need to include certain things, starting with the greeting.

Always address the person by their first name, where possible. (If they're a professional, such as a professor or doctor, you must include that too.) "Hi Peter" or "Hello Sarah" is fine.

You should begin by introducing yourself and providing details on the interview and the role.

"It's (your name) here. I wanted to say that I really enjoyed my interview for the post of (insert job title) today."

Great start. Now add some details and highlight your skills.

"We covered a lot during the interview, including the core skills required. I wanted to provide some extra information on my experience, which might be useful."

This is very positive. Next, tell the interviewer how excited you are about the role!

"I feel that my skills and experience make me an excellent candidate for the role. After the interview, I'm even more excited about the opportunity and hope that I progress to the next stage."

Sign-off/next steps of thank you letter after interview

At the end of your email, you should wrap up and ask about the next steps!

"I understand that you are interviewing other candidates. Please let me know what the next stage of the process is and when I can expect to hear about my progress."

This is courteous but confident. You can now express gratitude again before ending the email.

"Once again, thanks for the opportunity to interview for the role of (job title)."

You can add any sign-off you want, but something like "look forward to hearing from you" is a good way to put the ball in their court.

If you want to learn more about how to end an email, check out here.

Always add your name, professional signature, and (of course) your contact details. You're nearly done. Before hitting send, check out our post-interview thank-you email tips.

Create pro post-interview thank you emails

Interviews aren’t exactly much fun for most of us. Can you really say you enjoy sitting there for hours answering questions about yourself? (We can’t).

So why would you say thanks afterward? It’s a good question, and the answer is simple (but boring): because you should.

The format above is a great place to start building emails and the results will be great (we know because we wrote the guide). However, it won’t showcase much of your personality. That’s perfectly fine in most cases, but you might want to add a bit more personality. Here are some ideas:

  • Don’t delay, send your emails as soon as you can after the interview! You’re enthusiastic right, so share that.
  • Mention things that you found important, interesting, or engaging.
  • Always try to make the person who receives the email smile (but never try to make them laugh!).
  • Use the email to ask any questions and clarify details.
  • Leave them in no doubt that you want the job – and push for the next steps.

Conclusion

Do you want the job? If the answer is yes, send a thank your email. Even if the interview crashed and burned, it’s the best thing to do. It’s part of email etiquette, but it’s also better for your personal brand and professional reputation.

You’re not on your own in the challenge! The advice in this guide should help you to create compelling and clear thank you emails after every interview. Follow our guidance, stick to the format, and focus on your skills, and you'll be fine.

All of us at HIX.AI hope you get the job!

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