We all know that connections are critical to getting ahead in our professional lives, so why do so many of us struggle to write introduction emails? It’s a superb skill to have because effectively introducing ourselves well can help you to grow your business, build your personal brand, and, ultimately, make a great impression on everyone you communicate with.
In this guide on how to introduce yourself in an email, we will show you the best way to create effective intro emails inspired by the pros at HIX.AI. Read until the end (it’ll take about 5 minutes) and you'll learn about the best introduction email format and get some top tips everyone should know. In the end, we provide some tips from the pros to transform your intro emails.
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Introducing Our AI Email Writer for Your Introduction Email
Before diving into our examples, why not simplify your task by using our innovative AI email writer to create professional and engaging self-introduction emails.
What is an introductory email?
Introductory emails are used to share details about you with someone else. For example, you may have just started in a new role, have a new boss, or been joined by a new colleague. You may also want to expand your network and reach out to professional and personal contacts.
Put simply, introduction emails are about establishing connections!
Introduction emails are basically the way that business is done. It’s now what you know, it’s who you know. Everybody knows it, but nobody says it. When you start making introductions, you’ll find you build a network that can give you a huge boost. Try it. It works.
But how do you introduce yourself in an email? Here are 5 introductory email samples to illustrate the fundamentals and format.
5 email examples to introduce yourself
So, you want to make more connections, build relationships, and generally be a kind person. Here are 5 introduction email samples covering several common reasons you'll want to message someone new.
How to introduce yourself to new colleagues
The first day in a new job can be nerve-wracking. This introduction email sample will help you make friends from day-1 (or whenever you send it!).
This email follows a standard format, where you introduce yourself and explain who you are and why you're emailing. It concludes with a call-out to build a connection.
Dear [Recipient's Name],
I hope this email finds you well. I am writing to introduce myself as the newest addition to the team. My name is [Your Name] and I am thrilled to be joining [Company Name].
As I settle into my new role as [Your Job Title], I look forward to collaborating with each of you and getting to know you better. Please don't hesitate to reach out if you need any assistance or have any questions.
Thank you for your attention and I'm excited to be a part of this fantastic team.
Best regards,
[Your Name]
Read also: How to write farewell & goodbye emails to coworkers, friends, and more
How to introduce yourself to a new boss
You'll need to be more formal when messaging a manager or a boss. This one focuses less on your personality and more on your professional skills, capabilities, and commitment. You're there to get the job done!
Check out the sample email on how to introduce yourself to a new boss.
Dear [Recipient's Name],
I hope this email finds you well. I am writing to introduce myself as your new [position] and express my commitment to supporting the team in achieving its goals. With over 10 years of experience in [relevant field], I bring a strong set of skills and capabilities that will contribute to the success of the department.
I look forward to working closely with you and the rest of the team. Please feel free to reach out to me if there are any specific projects or tasks you would like me to prioritize. I am confident that together we can make a significant impact.
Thank you for your attention.
Best regards,
[Your Name]
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Read also: How to Ask for a Raise via Email
How to introduce yourself to a new client
You might be a new account manager, client relationship manager, or someone with direct client contact. In this example, we provide an introduction and outline when to take responsibility for the account.
The purpose of this email is a professional intro but also to provide peace of mind for the client that their business won't be affected.
Dear [Recipient's Name],
I hope this email finds you well. I am writing to introduce myself as the new account manager/client relationship manager [or whichever role applies] for your account.
I wanted to take this opportunity to briefly outline the key areas where I will be responsible for managing the account:
- [Briefly describe the key areas of responsibility]
If you have any specific expectations or concerns, please feel free to reach out to me. I am committed to ensuring a smooth and successful working relationship. I look forward to connecting with you soon.
Thank you for your attention.
Best regards,
[Your Name]
Read also: How to start an email? (10 email greetings examples included)
How to introduce yourself to an existing customer
The sample above is suitable for high-value clients who expect personal service. This client introduction email is ideal for sending to large numbers of customers. The focus here is sharing your contact details and ensuring continuity in your relationship.
Dear [Recipient's Name],
I hope this email finds you well. I would like to take this opportunity to introduce myself as your new point of contact at [Company Name]. I have recently joined the team as the [Position] and will be handling all your account requirements moving forward.
I would like to assure you that we are committed to providing you with the same level of personalized service and attention to detail that you have come to expect from [Company Name].
Should you have any questions, concerns, or if there is anything I can assist you with, please do not hesitate to reach out to me. You can contact me directly at [Phone Number] or via email at [Email Address].
Thank you for your continued partnership, and I look forward to working with you.
Best regards,
[Your Name]
How to introduce yourself to someone you have never met (cold intro email)
Cold introduction emails are those you send to someone you don't know. It could be a potential client you want to connect with, a new customer who could be interested in your services, or a business you want to approach for a job.
This email sample shows you how to create a connection and introduce yourself to someone you have never met.
Dear [Recipient's Name],
I hope this email finds you well. I am reaching out because I wanted to introduce myself and express my interest in connecting with you.
I recently came across your company and was impressed by the work you are doing in the [specific industry/field]. As someone with a strong background and expertise in [relevant field], I believe there could be potential for collaboration or mutually beneficial opportunities between our organizations.
If you have a few minutes, I would love to schedule a call or meeting to discuss further and explore how we can support each other. Please let me know if you would be available for a brief conversation at your convenience.
Thank you for your attention.
Best regards,
[Your Name]
How to introduce yourself in an email
At this point, you should understand what introduction emails are and have seen some samples. Now it's time to help you understand the format and write better intro emails!
The good news is that introductory emails typically share the same format. There are three steps to writing compelling introduction emails, including:
- Subject line
- Body copy
- Sign-off/next steps
In this part f our guide, we go into greater detail to show you how to build your intro emails. We begin with the subject line!
Introduction email subject line
It all starts with the subject line! The introduction email subject line is the first thing the reader will see, so make it as clear as possible.
Here is a sample of introduction subject lines to get you started:
- (Your name) Introducing myself
- Great to meet you (your name)
- It’s my first day at work
- Great to e-meet you
- Reaching out to say hello!
These are simple and basic but do the business. Don’t be afraid to create subject lines that are as easy to write as this. Life is too short to struggle with subject lines (trust us). To learn more about email opening sentences, click here.
Introduction email body copy
The introduction email body copy begins with a "hello" or a "hi" and the person's name. If you're emailing a team, use an intro like "Hi colleagues" or "Hi guys" to greet them.
Next, start by introducing yourself and explaining who you are. In this example, we're messaging a team on our first day at work in the marketing department:
"My name is (your name). I've just joined (company name). Today is my first day! I'm going to be working as the (role name)."
Great start! Now, provide some information about you, such as where you've worked, your skills, and why you're excited about starting at a new company!
"I'm joining from (company name), where I spent the last 5 years. I'm an experienced marketer, and I'm keen to get to work with you guys! My main skills are (list skills)."
Be positive, and show you're enthusiastic.
"I'm excited to meet you guys and work together to help (company name) grow this year."
Introduction email sign-off/next steps
And now, the end is near... It's time to sign off your email.
Because you're aiming to create a connection, you'll want to share contact details.
"You can contact me at (insert details). I'd love to hear from you. You can access my calendar and book a meeting if you'd prefer to meet face-to-face."
Now, provide a sign-off (kind regards, many thanks, excited to get started, etc.). You can explore more email closings in this guide.
Finally, add your name, contact details, and professional signature, and you're ready to click send.
And that's how you introduce yourself in an email. Before sending, review our checklist and avoid making these common message mistakes!
Become an intro email pro
Basic introduction emails cover all the critical things, but they can be boring. Following the format is great, but you’ll want to put a little fun into the function. Right?
We’re all about creating content with personality, so here are some of the principles we live by:
- You’re not a robot, so don’t write like one. Instead, focus on creating introduction emails that are packed full of personality. That doesn’t mean cracking jokes, but it does mean building connections. Add some of yourself to every email.
- Appeal to the individual you’re making an intro to. You can call this “expressing value” and it essentially means outlining what’s in it for them. Could the intro help their business, boost their profile, or increase profit? Then mention it.
- Balance details with email length. Intro emails must establish why you’re messaging but be sure not to overload them with information. We’re all busy (and bored of looking at our phones) so keep your emails short and straight to the point.
- Avoid errors in every intro message by checking and double-checking. It’s especially important when engaging someone in authority that your messages are accurate. Always read, re-read, and check to ensure everything is 10% right.
- Use technology. That’s right, we’re suggesting you try out some AI writing technology to help improve your emails. HIX.AI's email generator is transforming what’s possible with email writing technology. You can create intro emails in seconds, all at a much higher standard than many of us can manage (the blog writer included!).
OK, so some of these points are fun – but the point is that your intro email must be more than professional, they must be personal too.
Conclusion
Learning how to introduce yourself in an email is a great skill that we need to know to power our careers and build connections. The important thing is to stick to the format and learn from our samples. Be positive, inspire people with your personality, always write professionally and proofread before sending. Do all that, and your introduction emails will always hit the target.