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Home > Emails > How to write better resume emails (5 samples & templates)

How to write better resume emails (5 samples & templates)

Lawrie Jones
Written by
Lawrie JonesProfessional Tech Writer
Updated on:Jun 18, 2024

You’ve spent hours crafting your resume, now it’s time to release it to the world and get you the dream job. You want it? Let’s get it!

We’re going to show you how to craft resume emails suitable for recruiters in all sectors. First, you'll learn the correct email format to send a resume. Once we’ve got you up to speed with the basics, we’ll show you how to grab their attention with impressive subject lines and bold body copy and develop your own signature sign-offs.

We provide 5 email resume samples, including:

  • Resume email to a recruiter
  • Internal resume email
  • Short resume intro email
  • Skills-based resume email
  • Resume email to a friend/colleague

When competition for roles is so high, being able to write an engaging recruitment email is critical. Get it right, and you'll grab attention and make a positive first impression. You can use our 5 samples to see how it's done.

Let's get you the job of your dreams!

The Easiest Way to Craft a Perfect Resume Email

Writing a compelling resume email can be challenging, especially when you're feeling the pressure of job hunting. Try utilizing our email generator to create a more impactful resume email.

What is a resume email?

Let's say you've spotted a great job and want to apply. Sure, you can send a CV with a few lines, but will that make you stand out from the crowd? No!

An excellent resume email introduces you, outlines your skills, and tells the recruiter you're serious and professional.

Taking the time to write a personal email also shows you're investing time and making an effort.

Let's show you how to put this into practice with 5 email resume templates.

5 resume email samples

Here are 5 resume email samples to show you how to create better messages!

Resume email to a recruiter

Recruiters will see thousands of resumes (and resume emails) every day, so yours needs to stand out. In this resume email to a recruiter, we focus on your core skills and relate them to the job.

This email is polite, professional, and laser-focused on getting you noticed.

Dear [Recruiter's Name],

I hope this email finds you well. I am reaching out to express my interest in the [Job Title] position at [Company Name]. I have [number of years] years of experience in [relevant skills/industry] and I believe my skills align perfectly with the requirements for this role.

I have a proven track record of [mention specific achievements or projects] which demonstrates my ability to [describe skills that are relevant to the job]. I am confident that I would be a valuable asset to your team.

I have attached my resume for your review. I would appreciate the opportunity to discuss my qualifications further and how I can contribute to your organization.

Thank you for considering my application.

Best regards,
[Your Name]

Read also: How to Ask for a Raise via Email

Internal resume email

Spotted a great job inside your company? Don't waste time; apply today! Internal resume emails should express your interest in the new role and outline your skills. You should also explain why you want to move from your current position to a new one.

If you're worried about how your boss might respond, you can ask for privacy in your internal resume email.

Dear [Recipient's Name],

I am reaching out to express my interest in the new role I recently spotted within our company. I believe my skills and experience make me a strong fit for the position.

After reviewing the job description, I am confident that this role aligns perfectly with my career goals and aspirations. I am eager to contribute to new projects and challenges that this position offers.

While I value my current role and have gained valuable experience, I am seeking new opportunities to further develop my skills and make a greater impact within the company. I am excited about the potential growth and learning opportunities this new role presents.

Thank you for considering my application. I would appreciate the opportunity to discuss further how my qualifications make me a strong candidate for this position.

Best regards,
[Your Name]

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Read also: How to Write an Internship Email (5 Samples)

Short resume intro email

If you're applying for lots of jobs at the same time, you may not have the time to type out a long resume email. So use our short resume intro email instead. This CV intro email is stripped back to the basics.

Dear [Recipient's Name],

I am writing to express my interest in the position at [Company Name]. Please find attached my resume for your review.

I have [number of years] of experience in [relevant field]. My skills include [list relevant skills or qualifications].

I would appreciate the opportunity to discuss how my experience and skills can contribute to [Company Name]. Thank you for considering my application.

Best regards,
[Your Name]

Read also: How to write introduction / introductory emails (5 samples & templates)

Skills-based resume email

Some specialist roles – such as programming, engineering, or architecture – demand specific skills. This skills-based resume email lets you add details of your skills, experience, and insights.

It's all about making a positive first impression on the person with your resume email – as you only get one chance!

Dear [Recipient's Name],

I am reaching out to express my interest in the specialist role you have available in [Company Name]. With over 10 years of experience in [field], I have honed my skills in [specific skills relevant to the role], and have a proven track record of success in [relevant projects or accomplishments].

Throughout my career, I have gained valuable insights in [specific areas of expertise or industry knowledge], which I believe would greatly benefit [Company Name] and its goals. I am confident in my ability to contribute to [specific projects or initiatives mentioned in the job posting], and thrive in a collaborative and fast-paced environment.

I have attached my skills-based resume for your review. I would greatly appreciate the opportunity to further discuss my qualifications and learn more about the role and [Company Name]. Please let me know if there is a convenient time for us to connect and discuss further.

Thank you for considering my application. I look forward to the possibility of working with [Company Name] and contributing to its success.

Best regards,
[Your Name]

Resume email to a friend/colleague

Sometimes, you may find yourself emailing a friend, acquaintance, or formal colleague about a role. When writing a resume email to a friend or colleague, you can be more personal, as we do in this example.

Be sure to pair this resume email to a friend or colleague with a polite and professional (but still personal) subject line.

Dear [Recipient's Name],

I hope this email finds you well. I am writing to share my updated resume with you. I have recently made some significant achievements in my current role and I believe my skills and experience align well with the requirements of the position you mentioned during our conversation.

I would greatly appreciate it if you could take a moment to review my resume and provide any feedback or suggestions that you may have. Your insights and recommendations hold great value to me.

Thank you for your attention and support.

Best regards,
[Your Name]

How to write more effective resume emails

Resume emails run a fine line between being professional and personal. Or, to put it another way, friendly and functional.

Recruiters (whether they're internal or external) will potentially have to wade through hundreds of resume emails to search for candidates with the right skills, experience, and attitude. Writing an informative, engaging, and inspiring resume email will give you the best chance of success.

Before we get into the content, let's explain the perfect email format to send resumes.

There are three parts to effective resume emails:

  1. A captivating resume email subject line
  2. Banging body copy
  3. A suitable sign-off with details of the next steps

Let's go through each in more detail.

Resume email subject line

Resume email subject lines must tell the recipient exactly what they're about. You need to split them into two types:

  • Speculative resume emails – when you're sending your CV to someone who could be interested (but they haven't advertised a role).
  • Resume response emails – when you send your resume to someone advertising an open position or new role.

In both cases, you want to grab their attention. It's important to be personal, but don't try to be funny, as it doesn't always work and could put off some recruiters.

  • Resume attached – (job name)
  • Do you have any current opportunities?
  • Searching for a new role
  • Application for (post name)
  • Are you accepting applications?
  • Experienced (what you do). Resume attached!
  • (Role Name) – Resume attached
  • Introducing (your name)
  • (Job Reference) (Role name) – Resume attached!
  • Love your business! Resume attached…

These samples are basic, but are absolutely fine for introducing your resume. They’re boring (yes) but we’re talking about writing for business now, not to a friend – so keep things formal!

Resume email body copy

The body copy is where you go into details. Start with a polite greeting (Hi, hello, etc.). Use the person's first name if possible.

The first line should always introduce who you are, why you're emailing, and (if relevant) the role you're applying for.

"My name is (your name). I've attached my resume and would like to be considered for the (job name) role."

You could end your resume emails here, of course, but it's always good to give a glimpse into you and your experience.

"I'm applying for the job because I've got 10 years experience. I have read the job description and have all the key skills you're looking for."

If you want to, you can highlight some of your essential skills. Bullet points are a great way to share your key skills with recruiters. They can check through and see them listed out.

Resume email sign-off/next steps

You're nearly at the end of your resume email, so set out the next steps in the process. Be bold and confident!

"Please can you confirm that you've received my resume and are considering me for the (job name) position?"

You'll want to provide your contact details so the recruiter can communicate with you.

"You can contact me at any point on (insert details)."

We're at the end of your resume email but remember to add a sign-off (thanks, many thanks, kind regards, etc.), add your name, and send.

Writing resume emails – Expert advice from HIX.AI

Sending resume emails is a massive cause of stress. You want the job and are trying to write something that’s engaging, compelling, and clear without giving away too much.

Firstly, take a deep breath and relax. You’ve done the hard work on your resume, so your application has one purpose: getting them to take your resume forward and review it.

How? Here are 5 tips for writing an email to send a resume, ensuring your resume will get reviewed for the role you’re applying for!

  1. Always state upfront the job you’re applying for and include all details. So many applications and resume emails aren’t clear (and end up in the bin as a result!).
  2. Add everything you’re asked for, including your resume, references, samples, portfolios, and social links (LinkedIn, mostly!).
  3. Follow the format we’ve outlined in the letter. Don’t be bold and brave in your resume. Confident, clear, and a little bit boring is just fine.
  4. Check and double-check every email before sending it. A spelling mistake could be the difference between an interview and irrelevance!
  5. Always go big on your skills. Showcase who you are, what you’ve achieved, and why you’re the best person for the job. The person will be checking out hundreds of emails, so ensure you’re at the top of the pile by pushing your experience.

If you’re anything like the average job seeker, you’ll be writing tens or even hundreds of resumes a week, which can quickly become exhausting. But have you tried HIX.AI's email writer yet?

HIX.AI's email writer can help you create resume emails at scale in seconds. You simply instruct the system to create your message and almost as soon as you’ve asked, it’s been written. It’s 100% grammatically correct, superbly spelled, and authentically you. Try it today.


If you want a new job, of course, you’ll need to write a resume email – even if you play online through LinkedIn. Don’t be a maverick, but stick to the standard email format to send your resume. Why? Because it's proven to work in every professional environment. (How do you think we got this job?!!). Our advice is to follow our tips (or use our resume email samples) to ensure your CV isn't stuck in the middle of the pile but right at the top!

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