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Home > Emails > How to Write an Internship Email (5 Samples)

How to Write an Internship Email (5 Samples)

Jessica Shee
Written by
Jessica SheeProfessional Tech Writer
Updated on:Jun 18, 2024

Crafting a compelling internship email is your chance to showcase your skills, experience, and genuine enthusiasm for the company, capturing the decision-makers attention. Do you feel uneasy about writing one? Fear not. We’re here to guide you through the process.

We understand that this might be your first experience, so we have designed our guide to be relatable and beginner-friendly.

Our expert tips and strategies will help you draft internship emails highlighting your unique qualifications aligning with the company’s values and goals. We have also provided 5 internship email templates to make it even easier. These templates will help you stand out while still allowing your authentic voice to shine through.

Utilize Our AI Email Writer for Your Internship Emails

Before diving into the examples, consider using our AI email writer to seamlessly craft professional and persuasive internship emails.

What is an internship email?

An internship email is an email written by an individual to express their interest in securing an internship position at a company. It is written to show the author’s unique strengths, abilities, and experiences, making them a strong fit for the role.

Various types of internship request emails exist, each serving a distinct purpose. For instance, an internship inquiry email is used to inquire about internship opportunities within an organization. On the other hand, an internship application email is specifically crafted to apply for a targeted internship position. Furthermore, an internship request follow-up email is sent as a gentle reminder after an initial application should no response have been received.

How to write an internship email

It’s one thing to have the skills and mentality to intern at a leading company and another to be able to highlight these skills in writing properly. You can draw inspiration from the following samples and templates to carefully articulate your experience and how they may help in contributing to the team.

Internship inquiry email

This email is sent as an initial inquiry about available internship positions at a company. The email focuses on gathering information about these available positions, their application procedures, and the requirements one must fulfill to fit this role.

Dear [Recipient's Name],

I hope this email finds you well. I am writing to inquire about any available internship positions at your company. I am eager to gain practical experience in [specific field/department] and believe that an internship at your esteemed organization would be the perfect opportunity to further develop my skills and contribute to your team.

Could you please provide me with more information regarding the available internship positions, including the application procedures and the requirements one must fulfill to be considered for this role? I would greatly appreciate any guidance or advice you can offer.

Thank you for your attention to this matter. I look forward to hearing back from you soon.

Best regards,
[Your Name]

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Read also: How to Write a Job Inquiry Email or Job Interest Email (With 13 Samples)

Internship request for more information email

Do you need some clarification on an internship opportunity? You can send an email to get additional information about a position and the responsibilities of a new hire, etc. However, these should be questions that are irretrievable from the company’s website and job ads. Otherwise, you may be taken for a lazy candidate.

Dear [Recipient's Name],

I hope this email finds you well. I am interested in the internship opportunity at [Company Name] and would like to request further information regarding the position and the responsibilities of a new hire.

Specifically, I would like to know more about the daily tasks and projects involved, as well as any potential opportunities for growth and development within the company.

Thank you for your attention and I look forward to hearing from you.

Best regards,
[Your Name]

Read also: How to Ask for a Raise via Email

Email to express internship interest

There are instances where you do not intend to apply for an internship position formally but simply want to express your interest in it. In such cases, you can use this template to initiate contact with the company. The aim is to establish a connection with the company or its representative. Modify our template to include specific details about your industry so it doesn’t come off as a generic email.

Dear [Recipient's Name],

I hope this email finds you well. I wanted to express my sincere interest in the internship opportunity at [Company Name]. I am fascinated by the work that [Company Name] does in the [specific industry] industry and would love to contribute my skills and knowledge to your team.

As a [your industry background] professional with over [number] years of experience, I believe that an internship at [Company Name] would provide me with valuable insights and hands-on experience in [specific industry]. I am particularly impressed with the [specific project or initiative] that [Company Name] is currently involved in, and I am eager to contribute to its success.

I would greatly appreciate the opportunity to further discuss how I can be a valuable asset to [Company Name]. I have attached my resume for your reference. Please let me know if there is any additional information or documentation you require from my end. I am available for an interview or a phone call at your convenience.

Thank you for considering my application. I look forward to the possibility of joining [Company Name] as an intern and contributing to its continued growth and success.

Best regards,
[Your Name]

Read also: How to write a job application email (5 samples & templates)

Request to intern template via email

This is an official application for a specific internship position. Begin by introducing yourself. Then highlight your past experiences and projects you have worked on. Given how short the email is expected to be, you can’t possibly highlight all of these experiences, so why not include a resume?

You can let the hiring manager know there’s an attachment to look forward to by writing, 'Find attached a copy of my resume'. Finally, include your contact details through which you can be reached for further correspondence.

Dear [Recipient's Name],

I hope this email finds you well. I am writing to express my keen interest in the specific internship position at your organization.

Allow me to introduce myself. My name is [Your Name] and I am a highly motivated individual with over 10 years of experience in various fields. Throughout my career, I have had the opportunity to work on numerous projects where I have refined my skills in [mention specific skills relevant to the internship].

Given the limited space in this email, I have attached my comprehensive resume for your reference. It provides a detailed overview of my educational background, work experience, and key achievements.

I am excited about the prospect of contributing to your team and learning from industry experts. I am confident that my skills and experiences make me a suitable candidate for this internship position. I look forward to the opportunity to discuss my application further.

Thank you for considering my application.

Best regards,
[Your Name]

Internship email request follow-up template

As the name implies, it’s a follow-up email sent if you never got a reply to your initial application. It is sent to show continued interest in a position. The tricky part here is doing so without being too pushy or looking overly desperate.

An excellent follow-up email for an internship simply reminds the recipient of an application you sent earlier and encourages them to review it. You can increase the likelihood of eliciting a response with this template. It presents you as a professional and has the perfect CTA to it.

Dear [Recipient's Name],

I hope this email finds you well. I am writing to follow up on my previous internship application that I submitted on [Date]. I am incredibly interested in the opportunity to work with [Company Name] and contribute to [specific project/department/team].

I understand that you may be busy reviewing numerous applications, but I wanted to reiterate my enthusiasm for this internship position. If there are any further documents or information that you require, please let me know, and I will be more than happy to provide them promptly.

Thank you for considering my application. I would greatly appreciate an update on the status of my application and any further steps in the hiring process.

Best regards,
[Your Name]

Harness the power of AI email writer

HIX.AI's robust email generator, also called AI email writer, allows you to craft an internship email just in seconds. With our all-in-one Chrome extension, you can even use AI power to write the internship email just within your existing email platform. Yes. Instead of switching between two separate tools - your inbox and our web app - everything happens directly within your inbox, with a single click.

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