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Home > Emails > How to write a job application email (5 samples & templates)

How to write a job application email (5 samples & templates)

Lawrie Jones
Written by
Lawrie JonesProfessional Tech Writer
Updated on:Jan 04, 2024

Applying for a new job? You'll need to write a job application email. You’re not a robot, so you’ll want some personality, but you’ll need to balance that and still sound like a pro.

Is it hard to write great job application messages? No, it’s easy (but only if you know the secrets). Thankfully, the experts at HIX.AI are happy to share them.

We kick-off this email application writing guide with everything you need to start, including the format, structure, and style guide. You also get 5 pro application email samples, including:

  • Job application email for an advertised position
  • Speculative job application email
  • Entry-level job application email
  • Executive job application email
  • Specialist job application email

We’re in a recession, we know that getting a job is hard. Thankfully, applying just got easier with HIX.AI.

What is a job application email?

Job application emails are the professional way to apply for a job. However, when you send an application email for a job, you kickstart the process – so you'll need to get it right. It’s easy to start writing like a robot, but that’s going to bore the person reading it. Big mistake!

If you want an easy life, you could simply send a one-sentence message (I'm applying for the programmer position and have attached my CV), but that's hardly likely to see your application stand out. Instead, it’ll hit the bin pretty quick.

The answer is crafting an email tailored to the audience (more about this later). It should follow the established format and be proofread, accurate, and professional. But it can’t be boring, so showcase your skills and personality.

Construct a Convincing Job Application Email Effortlessly

Confused about how to structure a persuasive job application email? Take advantage of our email generator!

5 email for job application samples

It sounds like you have to pack a lot into job application emails, but it's easier than it sounds. We’ve done the heavy lifting, so here are 5 application samples to check out.

Job application email for an advertised position

If you're applying for an advertised position, you'll already have loads of information about the job in the advert – so use it! It's essential to read the job spec, identify the key skills, and reflect these in your job application emails.

This example demonstrates why we're the ideal candidate for the open position. In addition, you can use bullet points, links, and attachments to showcase your skills.

Dear [Recipient's Name],

I am writing to apply for the advertised position at [Company Name]. After carefully reading the job description, I am confident that my skills and qualifications align with the requirements for this role.

With over 10 years of experience in [relevant field], I have successfully [highlight specific achievements or responsibilities that showcase relevant skills]. I am particularly drawn to this opportunity because of [mention specific aspect of the job or company that interests you and relates to your experience].

I am eager to contribute my expertise and make a meaningful impact at [Company Name]. Please find attached my resume for your review. I would appreciate the opportunity to discuss how my skills and experience can benefit your team.

Thank you for considering my application. I look forward to the possibility of discussing this position further.

Best regards,
[Your Name]

Read also: How to Write a Job Inquiry Email or Job Interest Email (With 13 Samples)

Speculative job application email

Even if you haven't seen a position advertised, it doesn't mean the business isn't hiring! Speculative job application emails are standard and a totally acceptable way to create a connection with a company.

In your speculative job application emails, you won't have an advert or spec to review, so you'll have to go big on your skills as we do in this example.

Dear [Recipient's Name],

I hope this email finds you well. I am writing to express my interest in any potential job opportunities that may be available at [Company Name]. Although I have not come across any advertised positions, I am highly impressed with the work your company is doing in [specific industry or field], and I believe my skills and experience could be a valuable asset to your team.

With over 10 years of experience in [relevant field], I have a proven track record of [mention specific achievements or skills]. I am confident that my expertise in [specific area] and my ability to [specific skill] would make me a valuable addition to your organization.

If there are any upcoming openings or if you would like to discuss further, I would greatly appreciate the opportunity to connect and explore potential synergies. I have attached my resume for your review.

Thank you for your attention, and I look forward to the possibility of working together.

Best regards,
[Your Name]

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Read also: How to Ask for a Raise via Email

Entry-level job application email

If you're applying for your first job, this application email is for you! You won't be able to provide details about your professional experience. Still, you can use examples from your personal life to elevate your application.

Entry-level jobs are often the most popular, so you'll need to highlight your essential skills and be as confident as possible!

Dear [Recipient's Name],

I hope this email finds you well. I am writing to apply for an entry-level position at [Company Name]. Though I may not have professional experience, I believe my personal qualities and skills make me a strong candidate.

Throughout my school years, I have been actively involved in various extracurricular activities where I developed teamwork, leadership, and problem-solving skills. For instance, I served as the president of my school's debate club, where I honed my communication and critical thinking abilities.

I am eager to bring my enthusiasm and dedication to [Company Name] and contribute to its success. I am open to learning and excited about the opportunity to grow within the industry. Please let me know if you require any further information or documents.

Thank you for considering my application.

Best regards,
[Your Name]

Read also: How to introduce yourself in an email (5 examples)

Executive job application email

Executive jobs will likely demand years of experience, professional qualifications, and personal skills. It's tempting to go overboard on the details here and write pages and pages. But you should keep things short, focus on the fundamental skills, and let your resume do the heavy lifting.

Here's an effective executive job application email.

Dear [Recipient's Name],

I am writing to express my interest in the Executive position at your company. With over 10 years of experience in leadership roles, I believe I have the qualifications and skills necessary to excel in this position.

My experience includes strategic planning, team management, and driving operational efficiencies. I have successfully led cross-functional teams and implemented innovative solutions to achieve business goals.

I have attached my resume for your review. I would appreciate the opportunity to discuss how my skills and experience align with your company's needs. Please let me know if the proposed schedule works for you.

Thank you for your attention.

Best regards,
[Your Name]

Specialist job application email

Specialist roles, such as programmers, lawyers, architects, or teachers, demand specific skills. You'll need to ensure that your job application email includes an explanation about how you match the key requirements of the role, or you could find your application at the bottom of the pile.

Here's an example of a targeted specialist job application email suitable for technical roles.

Dear [Recipient's Name],

I am writing to apply for the Specialist role at your company. With over 10 years of experience in [Field], I believe I have the necessary skills and expertise to excel in this position.

Throughout my career, I have demonstrated a strong understanding of [Specific Skills required for the role] and have successfully implemented them in various projects. My proficiency in [Relevant Tools or Technologies] further strengthens my ability to contribute to your team.

I am confident that my experience and skills make me a strong candidate for this position. I would welcome the opportunity to discuss further how I can contribute to your organization.

Thank you for considering my application.

Best regards,
[Your Name]

How to write job application emails

Job application emails are 100% professional and follow an established format. There's a captivating subject line to grab attention, body copy showing who you are and the role you're applying for, and a sign-off that asks about the next steps. Here, we go through the three elements of every effective job application email:

Job application email subject line

Subject lines are serious business. You have to explain exactly what you’re messaging

Some Additional information you may want to add includes your name, details of your skill, and important stuff like the job reference number, and the date.

Here are 5 job application email subject lines for the samples above:

Job application email for an advertised position:

  • Application for (role name) post
  • I’m applying for (job name)
  • Experienced (job type) seeking role
  • (Your name): Application for (job name)
  • Job application: (job title)

Speculative job application email:

  • Application for any opportunities
  • Application for (job type)
  • Do you have any current open roles?
  • Resume attached for (job type) position
  • Experienced (what you do) searching for work

Entry-level job application email:

  • I’m applying for (role name)
  • (Job reference) My application
  • Application for (role name)
  • Do you have any roles advertised?
  • Searching for my first job

Executive job application email:

  • Application for (job name)
  • Are you hiring? Resume attached
  • Dedicated director applying for (role name)
  • CEO seeking new role
  • CFO looking for new challenge

Specialist job application email:

  • Expert (what you do) searching for a new role
  • Experienced (what you do) application for (post name)
  • Application for (role name)
  • I’m applying for the (role name)
  • 10+ years experience: Job application

Job application email body copy

Your bold subject line has got results and the person has opened the email. Great result! Now let’s get them on board with your body copy. You’re not rude (we hope), so begin every application email with a personal greeting such as "Hi" or "Hello" and the person's name. Always take the time to address the person directly if possible.

In the first sentence, say who you are and why you're emailing.

"My name is Steve Smith, and I'm applying for the Lead Programmer opportunity at (company name)."


If you're short of time (or applying for lots of jobs), this might be enough. But we can do much better than that...


Now, you'll want to explain why you're applying.


"I've been working as a Lead Programmer for 10 years and am searching for a new opportunity. I've attached a copy of my CV, which details my experience."


Sounds great, right? Next, list some essential skills...


"Some of my key skills include (add skills)."


Tell them what's attached.


"You can find a copy of my CV attached to this email, and access my LinkedIn here."


This is a comprehensive but concise application email. Time to sign off!

Job application email sign-off/next steps

Before signing off, you'll want to set out the next steps.


"Please can you confirm that you have received my application and will be considering me for this position?"


You can add your contact details and ask them to get in touch.


"If you have any questions about my application, contact me at (insert details)."


Now, add a sign-off, signature, and paste your contact details.


"I look forward to hearing from you soon. Many thanks, your name).

10 things you should never do in email for job application

  1. Don’t use a dull or boring subject line!
  2. Don’t bore the reader. They’re going to be getting hundreds of applications, so make yours interesting.
  3. Don’t try to be funny. Jokes in email rarely work unless you know the person (and we’re guessing you don’t!)
  4. Don’t make any spelling mistakes. Itmakes you look stoopid. (As this last sentence demonstrates)
  5. Don’t be modest about your skills. Be bold and confident!
  6. (But) Don’t exaggerate, mislead, or tell little white lies that could catch you!
  7. Don’t forget to add your attachments (like a CV, portfolio, or picture)
  8. Don’t apply for a job you have no chance of getting. You’re wasting your time and theirs.
  9. Don’t use rubbish AI email writing tools to help you. Try HIX.AI's instead.
  10.  Don’t send the email late and expect an interview or a response. It won’t happen.

Conclusion

That new job feeling never felt so sweet. Sure, you can copy everything we’ve written (and you should!), but it’s vital that you find your own voice and write emails from the head and the heart. That means using the email format (naturally) but also being bold, creative, and confident. It also means avoiding any rookie mistakes that could damage your chances. Get your application in and get the process started!

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